In the fast-paced world of agency management, tracking time is just the tip of the iceberg. What truly sets successful agencies apart is how well they can track their overall revenue, costs, and profitability and get deep level insights to make actionable decisions. Enter Timecapsule and Toggl Track, two platforms with competing features but differentiating outcomes. A lot of agencies run their business on tools like Toggl which as the name describes, is centred around time tracking. While both have their strengths, Timecapsule is built to go beyond basic tracking, offering the deep financial and resource management insights that agencies need to maximize profitability.
Timecapsule is more than a time tracker—it's a complete financial and project management solution designed specifically for agencies. With Timecapsule, you not only track time but also gain valuable insights into project costs, resource allocation, and profitability per project/client/team member. It’s equipped with multi-currency support, allowing you to bill clients in USD while managing costs in CAD, which is essential for agencies working internationally. Additionally, Timecapsule’s allocation and availability features help you manage team resources effectively across multiple projects, ensuring teams stay on budget and profitability targets are hit.
Toggl Track is well-regarded for its simplicity and ease of use with their friendly UX/UI. It’s a solid choice for agencies that need a straightforward time-tracking tool and new agencies on the block. While Toggl Track focuses primarily on logging hours and basic productivity insights, it lacks the advanced features such as multi-currency support and detailed resource allocation, that are critical for agencies looking to scale and maintain profitability.
Let’s break down how these two platforms stack up when it comes to running a profitable agency:
| Feature | Timecapsule | Toggl Track |
|---|---|---|
| User Experience | Seamless and intuitive, designed around providing detailed profitability insights. Perfect for agencies focused on profitability and serious about growth. | Simple and easy to use, but primarily focused on basic time tracking with limited insights |
| Analytics and Reporting | Advanced financial analytics that show which projects drive revenue, customizable reports for deep insights into agency profitability | Good for time audits and basic productivity insights, but lacks the financial depth required for agencies |
| Project Management | Robust tools for managing project budgets, team availability, role definitions, and setting billing rates, ensuring every project is profitable | Integrates with Toggl Plan for basic project management, but doesn’t offer comprehensive project control |
| Multi-Currency Support | Supports multiple currencies, such as billing clients in USD or CAD, and switching between currency views, essential for international agencies | No multi-currency support, limiting flexibility for agencies working with clients and costs in different currencies |
| Resource Allocation & Availability | Features detailed allocation and availability tracking across projects and team members, optimizing resource use and preventing burnout | Lacks allocation and availability per project/user, making it harder to manage resources effectively across multiple projects |
| Privacy | Secure and private tracking that ensures team comfort while maintaining accurate data collection | Strong focus on privacy, but less customizable for agency-specific needs |
| Pricing | Scales with your agency’s growth, offering the best value for teams that need advanced features without breaking the bank | Affordable plans for basic needs, but you may need multiple tools for the depth that Timecapsule offers |
| Platform Compatibility | Available on web and mobile,, so you can manage your agency’s time and finances anywhere. | Similar platform compatibility, covering web, desktop, mobile app, and browser extensions. |
| Team Management | Detailed controls for role-based access, like manager, admin, member, and guest roles | Admin, PM, and team member access availability |
| Team Promotions | Ability to see team mate rate cards progression over time as a member | Lack of visibility into rate progression over time, just snapchat |
| Scalability | Designed to grow with your agency, whether you’re a small team or a large agency, Timecapsule includes all features from day 1 | Flexible for growing companies, but only includes more features as organization pays more/scales |
| Invoicing | Upcoming integrations with invoicing and billing tools, set to streamline financial operations for agencies | Basic invoice generation and integration with third-party tools, but lacks the depth of Timecapsule's planned features |
Agencies using Timecapsule have seen up to a 30% increase in profitability and a 20% reduction in project overruns. With multi-currency support, you can manage international projects seamlessly, protecting your margins. Timecapsule's resource allocation and availability tracking ensures your team is working efficiently, further boosting profitability.
In contrast, Toggl Track lacks multi-currency support and detailed resource management, making it harder for growing agencies to maintain profitability as projects become more complex.
If profitability is a priority, Timecapsule is the tool you need. While Toggl Track handles basic time tracking, it doesn’t offer the financial insights or resource management necessary for scaling agencies. Timecapsule provides the control and tools to ensure every project contributes to your agency's success.
Don’t just track time—transform your agency with Timecapsule. With advanced analytics, seamless tracking, and features that grow with your business, Timecapsule is built to run the most profitable agency possible.
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